Office manager at Mall Galleria Stara Zagora- mall management department

The company: The GTC Group is one of the leading commercial real estate companies in Central, Eastern and Southern Europe. Since 1994, the Group has been developing high standard, modern office and retails properties through CEE region. GTC actively manages real estate portfolio of 34 commercial real estate projects providing approx. 646 000 sq m of office and retail space to its highly demanding tenants and customer in Poland, Serbia, Hungary, Romania, Croatia, Bulgaria and the Czech Republic. In Bulgaria GTC owns and operates Mall Galleria Stara Zagora and Mall Galleria Burgas.

THE POSITION:

For our mall management office in Mall Galleria Stara Zagora we are seeking dynamic and multitask individual with passion for details, acutely developed administrative, general secretary and booking keeping skills, residing in Stara Zagora, to fill in the permanent position of Office Manager.

REQUIREMENTS AND SKILLS:

• Professional or higher education
• Excellent Excel (including pivots), Word and Outlook skills (Power Point fluency is a plus)
• Excellent written Bulgarian, grammar and spelling; (philology background is a plus); advanced in professional written correspondence and business etiquette 
• Very Good English is recommendable
• Multitask-profiled professional, feeling equally at ease working with documents/reports/letters, serving multiple vendors on a daily basis on the phone/via email or participating in tête-à-tête negotiations
• Used to work under pressure and a very good team player; soft skills are as important as previous experience and technical skills

BASIC DUTIES:

• Secretarial duties to the mall manager
• General office duties – liaison with main utility suppliers, municipal institutions, depositing official documents, answering the office phone and email, tend to the conference room, etc
• Book keeping of expenses and preparation of internal approval forms pertaining to invoices
• Cross checking expenses against operational budget
• Drafting official correspondence and filling in offers’ and simple contracts’ templates
• Working closely with marketing, leasing and technical manager to assist in preparation and follow-up of documents, invoices and tenders
• Managing basic correspondence with the mall’s tenants

The right candidate will benefit from a 3-week induction in Mall Galleria Stara Zagora and additional training in Mall Galleria Burgas. We will offer full time employment, excellent working conditions and remuneration package.

Eligible applicants should send a detailed CV with photo and a short cover letter (up to 350 words) to b.jeleva@galleriasz.bg and ralitsa.mircheva@gtc.bg not later than 23 April, 2016. Only short-listed applicants will be contacted and invited for an interview in the mall.